CityArts Marketplace Guidelines
Non-Juried Exhibitors

Marketplace Dates/Times
Friday, May 25, 2012 from 6 p.m. – 10 p.m.
Saturday, May 26, 2012 from 11 a.m. – 10 p.m.
Sunday, May 27, 2012 from 11 a.m. – 6 p.m.

Download an application and fact sheet

Location of Marketplace Exhibitor Booths

• Fair Park - Dallas, Texas
• Outdoors along the Court of Honor and Big Tex Circle (see map of Fair Park)

Exhibitor Booth Space Information

• Exhibitors will be assigned a 12’ x 12’ booth space in which to set up tent
• Tents will not be provided for festival; Exhibitors must provide their own tent
• Festival will take place on street surface therefore exhibitors are responsible for securing tents with sandbags or free hanging weights and bringing leveling devices for table displays
• Exhibitors need to be prepared for inclement weather with appropriate rain covers, tie-downs and weights
• Exhibitor’s display materials should be cohesive to an outdoor environment
• Exhibitor’s display materials must be flame retardant
• Subleasing of exhibitor’s booth space is not permitted
• CityArts Festival has the right to assign and/or re-assign booth space at CityArts Festival’s discretion

Hours of Operation

• Exhibitor agrees to maintain exhibitor booth for entire event : May 25, 6 p.m. – 10 p.m.; May 26, 11 a.m. – 10 p.m.; May 27, 12 p.m. – 7 p.m.
• Any exhibitor closing booths prior to the end of the event will not be permitted to return next year

Application

• A complete application includes:
  1. Completed registration form – must be signed and dated
  2. Registration fee processed
  3. Photocopies of items to be sold
• Incomplete applications will not be accepted into CityArts Festival

Payment

• Personal checks and credit cards will be accepted as payment for registration prior to April 20, 2012
• Only cash, money order or cashier’s check accepted as payment for registration after April 20, 2012
• Returned check or credit card must be replaced with cash, money order or cashier’s check for the total amount plus a $25.00 handling fee
• If not accepted into the event, entire registration fee will be returned

Cancellation Policy

• No refunds are given upon acceptance into CityArts Festival, regardless of weather or unforeseen circumstances

Sales

• Exhibitors retain all revenues from the sale of their merchandise
• Exhibitors are required to collect and pay the appropriate Texas State Sales Taxes on all items sold

Set-up

• Set-up information will be emailed to exhibitors approx 2 – 3 weeks prior to event
• In the event exhibitor has not set up and fully displayed their exhibitor booth by Friday, May 25, 2012 by 5 p.m., exhibitor forfeits all fees and the exhibitor space will be assigned to another exhibitor

Security

• General overnight security will be provided, but vendors are responsible for their booths including any money collected

Parking

• One 3-day event day parking pass per exhibitor booth will be given to exhibitor at the time of check in
• Extra parking passes can be purchased for $20 (cash only) at time of check in

Electricity

• Booth space will be equipped with a 110 outlet for general purpose power